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Annual General Meeting 2019
April 27, 2019 @ 4:00 PM - 5:00 PM
The 2019 Annual General Meeting of the Creston & District Historical & Museum Society will be held on Saturday, April 27, at 4:00 PM in the Carr Building at th eCreston Museum (219 Devon Street, Creston BC). All members and interested persons are invited to attend.
- Call to Order / Adoption of Agenda
- Approval of Minutes of 2018 AGM
- President’s Report
- Financial Report
- Appointment of Auditors for 2020
- Staff Reports
- Program Co-ordinator
- Business Arising from the Reports
- Special Resolution – Amendments to Bylaws
- Election of Board of Directors
- Slate of Directors Pending
- New Business
- Life Membership Presentation
Special Resolution – Amendments to Bylaws:
Resolved that the Bylaws of the Creston & District Historical & Museum Society be amended as follows: (words being removed are struck out; words being added are shown in italics)
Part 2 – Members Paragraph 2.2 c): Patron Members shall be persons, businesses, or organizations who make a membership fee above the regular fee as determined by the Board. recognized for their distinguished service to or in support of the Society, or who are otherwise deemed worthy of the honour. The Society may, on the recommendation of the Board of Trustees (hereafter ‘Board’), grant an annual Active Membership to such persons as it may deem fit.
Part 2 – Members Paragraph 2.2 d): Life Membership may be conferred upon persons for distinguished service to the Society. Each proposal to enrol a person as Life Member for services rendered shall be submitted upon recommendation by the Board to the Annual General Meeting (hereafter ‘AGM’).
Part 3 – Meetings of Members Paragraph 3.1: The AGM shall be held on a day in the month of March or April each year, or as near thereto as circumstances permit, in accordance with the Act, as the Board determines.
(a) Notice of an AGM shall be deemed given to every Active Member if advertised, emailed, phoned or mailed at least thirty (30) days one (1) month prior to the AGM.
(b) Nominating Committee:
(i) At least two (2) months prior, the Board shall appoint a Nominating Committee of not less than three (3) members who shall be responsible for the preparation of a slate of Directors.
(ii) The slate of Directors will be presented at the regular Board meeting immediately preceding the AGM for approval by the Board.
(c) Auditor’s Externally Prepared Financial Report: The accountant’s report of the auditor or auditors shall be approved at the AGM or SGM. If rejected, another auditor must be elected and the audit submitted, either to a continuation of the meeting or to a SGM.
Part 3 – Meetings of Members Paragraph 3.2: At least fourteen (14) days Notice of any AGM, specifying the place, the date and hour of the meeting, and in the case of special business, shall be given to the members. The non-receipt of such nature by any member shall not invalidate the proceedings at any general meeting.